Your processes.Running on their ownlike clockwork.
AI workflows that mesh cleanly: enquiry, reply, appointment,
reminder. Once finely tuned, the mechanism keeps running — precise, quiet and
without manual work. That way %
of these processes run by themselves and give you back roughly
≈ hrs
per week. It is set up once, and after that the system keeps working in the
background — even when nobody in the business has time for it right now.
From customer contact to internal knowledge: six possible building blocks for your business — and the website as the foundation.
Each module is clearly scoped: control always stays with your team.
01 / PLANNED CORE MODULEFIRST PLANNED MODULE
AI enquiry assistant
Takes customer enquiries directly via the website, clarifies the key details on service, location and time frame, and summarises the essentials in a structured form for later processing.
What it does
Captures the service, location, preferred date and contact details.
Asks focused follow-up questions when details are incomplete.
Hands over a structured summary for a quick review.
What it does not do / limits
No binding price information or fixed-price commitments.
No automatic contract conclusion or booking confirmation.
No commitment on its own without your manual approval.
Interactive simulation. Rule-based demo, no sending.
03 / INBOXDRAFT SYSTEM
Email assistant
Sorts incoming messages in the mailbox and prepares matching reply drafts.
What it does:
Categorises enquiries and creates ready-to-use reply drafts in the inbox.
What it does not do / limits:
Never sends autonomously. Every email is approved manually by the business before it goes out.
04 / CALENDARTOOL INTEGRATION
Appointment assistant
Connects seamlessly to your existing booking tool to link initial calls or appointments.
What it does:
Integrates existing booking tools (e.g. Calendly) and guides customers to free time slots.
What it does not do / limits:
Does not replace your own calendar system. No guarantee against double bookings outside the tool.
05 / VOICE DEMOTEST VERSION
AI phone answering
A voice demo for office cleaning enquiries. Access will require a confirmed email address, with a maximum of one 90-second test.
What it does:
German-language demo for a fictional cleaning company. Asks about the requirement and summarises it. Technical speech processing via Vapi; set up by Amon Bähler.
What it does not do / limits:
No real phone number, booking or forwarding. Please use invented details only. The call start stays locked until email confirmation and cost protection are activated.
06 / INTERNAL EXTENSIONSTAFF ONLY
Internal knowledge assistant
A further possible extension for your own team to search internal business documents quickly.
What it does:
Brings together business knowledge, policies and checklists for your own team in everyday work.
What it does not do / limits:
Strictly internal for staff. Not a customer chatbot and no public access on the website.
07 / WEBSITEWEBSITE OFFER
Website
Concept, design and build of a clear website for your business — easy to scan, usable on mobile and with a direct contact route.
What is included:
Individual design, a clear page structure and a clear enquiry route — built to match your business processes.
Limits:
No advertising budget and no guarantee of rankings. Scope and fixed price are agreed once we have done a short project check.
Live preview of the website offer page. The button switches to the website in this same window.
08 / REVIEWSTEST VERSION
Collecting reviews
After every completed job, the system automatically asks for a Google review — at the right moment, with a direct link.
What it does:
Notices when a job is marked as completed and sends the customer a message asking for a review, with a link to it.
What it does not do / limits:
Does not write reviews and cannot force any. Nobody is pressured if they do not reply. The demo shows an example sequence.
09 / TEST VERSIONTEST VERSION
Google visibility
Being found when someone nearby searches.
What it does:
Creates pages for your services and your area, and maintains the Google Business Profile.
What it does not do / limits:
Does not replace paid advertising and is no guarantee of a specific position. Building it up takes a few weeks.
10 / TEST VERSIONTEST VERSION
Weekly blog post
One post a week on a search term.
What it does:
Regularly writes a post on a topic that people search for in your region.
What it does not do / limits:
No substitute for your professional approval. Nothing is published until you have read the text.
11 / TEST VERSIONTEST VERSION
Quote requests
Enquiries land straight on your phone.
What it does:
Takes the enquiry via message, notifies you and sends the reply back.
What it does not do / limits:
Does not create a binding quote or a price. The calculation stays with you.
12 / TEST VERSIONTEST VERSION
Unified inbox
Messages, calls and enquiries in one place.
What it does:
Brings incoming messages from the different channels together in one overview.
What it does not do / limits:
No replacement for your email client. The demo shows an example sequence.
13 / TEST VERSIONTEST VERSION
Customer overview
You can see who still needs a reply.
What it does:
Records where an enquiry stands: new, contacted, booked.
What it does not do / limits:
Not a full CRM system with invoices or accounting.
PROCESS & STRUCTURE
ONE PROCESS. FITTING YOUR BUSINESS.
No oversized enterprise software. A clear three-step, hands-on approach ensures that every solution fits your business processes exactly.
STEP 01
Current state & needs analysis
Together we review the existing contact channels and identify time-consuming routine tasks. Only what brings real added value is planned, step by step.
STEP 02
Targeted integration & testing
Setting up the selected module based on your approved business information. A test phase in a protected environment before any activation.
STEP 03
Handover & fine-tuning
Your team keeps full control at all times. After handover, we support the fine-tuning based on your practical experience.
OFFER CONCEPT
Discuss your project
This page shows planned services. Functions and scope are clarified together before a project starts.